As part of the launch of the updated PCA member fee reporting system (EHFreporting.com), as of March 1, 2018 PCA will begin applying administrative charges for overdue EHF reports and overdue EHF payments, in accordance with the revised member policy which provides:
- Late EHF reports – $25 for every month that a fee report is overdue
- Late EHF payments – an administrative charge will apply at the rate of 1 % per month on any late payment.
Notice of the change of policy and details of the administrative charges can be found here.
Beginning March 1, 2018, the new fee reporting system will automatically apply these charges to the member’s account for each PCA program fee report that is overdue, even if the reports are combined in one submission.
For example, if a member is registered for every PCA product category in BC and files the EHF report late for those programs, the member will be invoiced a $25 administrative charge for each of the three BC programs: Paint and HHW, Lamps and Lighting Equipment, and Alarms, resulting in a total of $75 of charges for each month the report is late. If the member is only registered for a single PCA product category in BC and is late in filing the EHF report, the charge would be $25 per month that the EHF report is overdue.
There is also an administrative charge for late EHF payment, even if the report is filed on time. As soon as a report is filed and the total amount of the outstanding EHFs is known, the system will automatically issue an administrative charge of 1% per month for each month the payment is overdue until the invoice for that reporting period is paid.
Members will be emailed invoices for administrative charges as they are applied. These invoices will also be available to download from the portal by logging in at EHFreporting.com, and then going to Reporting > Invoices.
Members are encouraged to bring any overdue EHF reports or EHF payments up to date, as administrative charges will be applied beginning March 1, 2018.
If you have any questions regarding this matter, please contact us.